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Learning/Meeting/Event Space AV Technology Options

Background

The purpose of this document is to provide information for planning purposes on the costs of various AV setups. The initial and yearly costs of room technology can be built into the budget for a new or renovated space. The maintenance and replacement costs listed herein include the estimated costs of repairs and consumables (e.g. projector bulbs) as well as the amortized cost for replacing the entire system once its useful lifespan has ended.

The pricing given here is a rough estimate only, and costs can vary based on the particular details of the room. Firm pricing for any given room can only be established via consultation with an AV installation firm.

If one of the standard configurations does not meet your needs, see the customized space information below.

Classrooms

Small Classroom Display

  • Ideal For: 10-20 seat classroom.
  • Features: DVD/blu ray, document camera, auxiliary inputs, laptop connections (VGA and HDMI), touchscreen controls, 70-80 inch wall-mounted display with sound.
  • Estimated Configuration Lifespan: 10 years
  • Estimated Annual Maintenance and Replacement Budget: $1,560/yr.
  • Rough Cost Estimate: $13,000 +/- 15%

Smart Podium Classroom

  • Ideal For: 21-40 seat classroom.
  • Features: Podium computer, DVD/blu ray, document camera, auxiliary inputs, sound, laptop connections (VGA and HDMI), touchscreen controls and either a projector with mounted screen or an appropriately sized monitor.
  • Estimated Configuration Lifespan: 10 years
  • Estimated Annual Maintenance Costs and Replacement Budget: $2,400/yr.
  • Rough Cost Estimate: $20,000 +/- 15%

Multi-Display Smart Podium Classroom

  • Ideal For: 41-120 seat classroom.
  • Features: Podium computer, DVD/blu ray, document camera, auxiliary inputs, sound, laptop connections (VGA and HDMI), touchscreen controls, two projectors with mounted motorized screens (capable of projecting the same or different sources) or one 8x10 foot motorized projection screen, wireless lavalier microphone and wireless receiver.
  • Estimated Configuration Lifespan: 10 years
  • Estimated Annual Maintenance Costs and Replacement Budget: $3,900/yr.
  • Rough Cost Estimate: $32,500 +/- 15%

Meeting Rooms

Small Meeting Room Display

  • Ideal For: 10-20 seat meeting room, senior executive office which is used for meetings, student lounge.
  • Features: Auxiliary inputs, laptop connections (VGA and HDMI), 70-80 inch wall-mounted display with sound, consumer wireless image receiver*.
  • Estimated Configuration Lifespan: 10 years
  • Estimated Annual Maintenance Costs and Replacement Budget: $1,020/yr.
  • Rough Cost Estimate: $8,500 +/- 15%

Large Meeting or Presentation Room System

  • Ideal For: 20-40 seat meeting room, multi-purpose space which may hold meetings or presentations.
  • Features: Laptop connections (VGA and HDMI), touchscreen controls, consumer wireless image receiver*, pull-down projection screen and ceiling mounted projector, sound.
    • To Add Audioteleconferencing Capability: +$5,000
    • To Add Videoteleconferencing and Audioteleconferencing Capability:+$15,000
  • Estimated Configuration Lifespan: 10 years
  • Estimated Annual Maintenance Costs and Replacement Budget: $2,400/yr.
  • Rough Cost Estimate: $20,000 +/- 15%

*Wireless image receivers, such as the Apple TV, are not compatible with every tablet or laptop. Although they provide potential conveniences, wired connections to the displays are the primary supported image display method. An additional wireless access point, at a cost of approximately $2,000 may be necessary to support such devices.

Event or Customized Spaces

Large Event or Multi-Purpose Space

  • Ideal For: 100-300 seat event or multi-purpose space.
  • Features: 10x16 foot motorized projection screen and projector, sound system, XLR microphone inputs, touchscreen sound controls, DVD/blu ray, multiple laptop connections (VGA and HDMI).
    • To Add Cinema Quality Sound: +$25,000
    • To Add Sound Equipment For Live Music Events: +$30,000
  • Estimated Configuration Lifespan: 10 years
  • Estimated Annual Maintenance Costs and Replacement Budget: $3,600 to $9,000/yr.
  • Rough Cost Estimate: $30,000 to $75,000

Customized Space

  • Ideal For: Space with special needs not met by the configurations above.
  • Features: ?
  • Estimated Configuration Lifespan: 10 years
  • Estimated Annual Maintenance Costs and Replacement Budget: ?
  • Rough Cost Estimate: $7,500 +/- 50% for design work by AV design consultant. Technology and install costs will vary by needs.

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Properties ID: 000149   Views: 811   Updated: 3 years ago